This article is meaningful if you are performing saved searches and you want to get at specific capacities in NetSuite data based on account type usage.
Background
In a recent article, How To: NetSuite Stock Inventory Movement and In-Transit, I used a NetSuite lookup based on the General Ledger Special Account type representing Inventory and Inventory-in-Transit. When solving for the challenge, I did not reference accounts directly. Instead, the key to many inquiries is not to use the general ledger account; rather use the account type. Thus, the more I thought about it, it was clear that the Special Account Types used in Saved Searches joining with the Account table might unlock a world of capacities.
Table of NetSuite General Ledger Special Account Types
The following is the table of NetSuite general ledger Special Account Types that can be used to help you discover key information. The key is to use the Special Account Type presented in Saved Searches when performing a join (Updated October 19, 2019).
| 2019.2 | Special Type | System Account Name | Account Type |
| 1 | AcctPay | Accounts Payable | Accounts Payable |
| 2 | AcctRec | Accounts Receivable | Accounts Receivable |
| 3 | AccumDeprec | Accumulated Depreciation | Deferred Expense |
| 4 | AdvPaid | Advances Paid | Other Current Asset |
| 5 | COGS | Cost of Goods Sold | Cost of Goods Sold |
| 6 | CommPay | Commissions Payment | * Other Current Liability |
| 7 | CTA-E | Cumulative Translation Adjustment-Elimination | Equity |
| 8 | CumulTransAdj | Cumulative Translation Adjustment | Equity |
| 9 | CustAuth | Customer Payment Authorizations | * Other Current Asset |
| 10 | CustDep | Customer Deposit | Other Current Liability |
| 11 | DeferExpense | Deferred Expense | Deferred Expense |
| 12 | DeferRevenue | Deferred Revenue | Deferred Revenue |
| 13 | DefRevClearing | Deferred Revenue Clearing | Deferred Revenue |
| 14 | DirectLabor | Direct Labor | * Other Current Asset |
| 15 | Estimate | Estimate | Non Posting |
| 16 | FailedACH | Failed ACH | * Non Posting |
| 17 | FxRateVariance | Foreign Currency Rate Variance | Other Expense |
| 18 | IndirectLabor | Indirect Labor | * Other Current Asset |
| 19 | InterCoPayRec | Intercompany Payable Receivable | Other Current Asset |
| 20 | InvInTransit | Inventory In Transit | Other Current Asset |
| 21 | InvInTransitExt | External Inventory in Transit | * Other Current Asset |
| 22 | InvtAsset | Inventory Asset | Other Current Asset |
| 23 | JobCostVariance | Job Cost Variance | * Expense |
| 24 | MatchingUnrERV | Unrealized Matching Gain/Loss | Other Expense |
| 25 | OpeningBalEquity | Opening Balance Equity | Equity |
| 26 | Opprtnty | Opportunity | Non Posting |
| 27 | PayAdjst | Payroll Adjustment | * Other Current Liability |
| 28 | PayrollExp | Payroll Expense | Expense |
| 29 | PayrollFloat | Payroll Float | Other Current Asset |
| 30 | PayrollLiab | Payroll Liability | Other Current Liability |
| 31 | PayWage | Payroll Wage | Expense |
| 32 | PSTExp | Provincial Sales Tax Expense | * Other Current Liability |
| 33 | PSTPay | Provincial Sales Tax Payable | * Other Current Liability |
| 34 | PurchOrd | Purchase Orders | Non Posting |
| 35 | PurchReq | Requisitions | Non Posting |
| 36 | RealizedERV | Realized Gain / Loss | Expense |
| 37 | RecvNotBill | Inventory Received Not Billed | Other Current Liability |
| 38 | RefundPay | Refunds Payable | Other Current Liability |
| 39 | RetEarnings | Retained Earnings | Equity |
| 40 | RevArrng | Revenue Arrangement | Non Posting |
| 41 | RndERV | Rounding Gain / Loss | Other Expense |
| 42 | RtnAuth | Return Authorization | Non Posting |
| 43 | RtnNotCredit | Inventory Returned Not Credited | Other Current Asset |
| 44 | SalesOrd | Sales Order | Non Posting |
| 45 | SalesTaxPay | Sales Taxes Payable | Other Current Liability |
| 46 | Tax | tax accounts – various names | Other Current Asset / Liability |
| 47 | TaxLiability | Tax Liability | Other Current Liability |
| 48 | Tegata | Tegata | * Other Current Liability |
| 49 | TrnfrOrd | Transfer Order | Non Posting |
| 50 | UnappvExpRept | Unapproved Expense Reports | Non Posting |
| 51 | UnappvPymt | Unapproved Customer Payments | Non Posting |
| 52 | UnbilledRec | Unbilled Receivable | * Accounts Receivable |
| 53 | UncatExpense | Uncategorized Expense | * Expense |
| 54 | UncatIncome | Uncategorized Income | Income |
| 55 | UndepFunds | Undeposited Funds | Other Current Asset |
| 56 | UnrERV | Unrealized Gain/Loss | Other Expense |
| 57 | VendAuth | Vendor Return Authorizations | Non Posting |
| 58 | WorkOrd | Work Orders | Non Posting |
Gain Access to NetSuite’s Power
The key to getting more out of NetSuite is to understand the fundamental architecture of the platform. Many elements of the system are well-document. Others are less so. Most of the platform, in my assessment, “makes sense”. Meaning, it is held together logically and its architecture is well-designed thus giving you access to powerful capacities.
Share with use your special use case for Account Types so we can all get better at working with NetSuite. If you would like assistance with your NetSuite support or innovation, let’s have a conversation.
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Marty Zigman
Holding all three official certifications, Marty is regarded as the top NetSuite expert and leads a team of senior professionals at Prolecto Resources, Inc. He is a former Deloitte & Touche CPA and has held CTO roles. For over 30 years, Marty has produced leadership in ERP, CRM and eCommerce business systems. Contact Marty to set up a conversation.
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Hi Marty, I’ve a question on Currency translation abilities in NetSuite. Does NetSuite provide the ability to define different historical rates for different equity accounts?
Thanks
Hi Prakash,
This question is off-topic relative to the article. I recommend sending me a note or referencing another one of my foreign currency articles.
Marty
When looking at our chart of accounts – many of the accounts have a blank special account type. Including the inventory. The field is not even available on the form itself. Has this feature stopped?
Hi Lisa,
I don’t think it is documented. But I speculate it drives the underlying integrity of the NetSuite system.
Marty
Marty, have you seen a use of any other than Journal transaction to post to the Equity type of account in NetSuite?
Hello Andre,
I don’t see why other transactions cannot post to equity accounts. In a development account, I had no problem using an inventory adjustment or a vendor bill hit equity.
Marty