This article is relevant if you are a NetSuite user and you are thinking about using NetSuite Kits/Packages with Serial Numbers.
NetSuite Item Kit/Package and Serial Numbers
A NetSuite Item Kit is a specific inventory item that allows you to bundle underlying member inventory items together to represent a single unit or product. When you sell a Kit via a Sales Order, you effectively only work with the Kit description and the assigned price as a single unit. The quantity and prices of the underlying items are not relevant.
When you ship the Kit, you perform a NetSuite Item Fulfillment. At that time, if you are using Serialized Inventory, you provide a serial number for every underlying item that is in the kit. Once you perform an Item Fulfillment, you then produce an Invoice to recognize revenue and to request payment from the customer.
Invoice Presentation and Serial Numbers
Out of the box, NetSuite will show serial numbers on an invoice for regular (non-kit) items. However, the system does not show the serial numbers related to member items of a kit on an invoice. In order to get this information to display, you will need to use scripting to bring forth the serial numbers referenced on the item fulfillment record to a custom field on the invoice record. The script would be bound to the invoice save event by referencing the original Sales Order to find the related Item Fulfillment and the serial numbers. The serial numbers then would be copied to the custom field. Other approaches are possible as well.
Saved Search to Find Serial Number Transactions
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Marty Zigman
Holding all three official certifications, Marty is regarded as the top NetSuite expert and leads a team of senior professionals at Prolecto Resources, Inc. He is a former Deloitte & Touche CPA and has held CTO roles. For over 30 years, Marty has produced leadership in ERP, CRM and eCommerce business systems. Contact Marty to set up a conversation.
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Marty Good Morning /Afternoon
Are you able to tell us if NetSuite can automatically produce serial numbers for us if we give it a start number or prefix please?
You have helped my colleagues before and I am hoping you might be able to give me a quick and definitive answer.
Best Regards & Greetings to you Sir.
Pete Davies
ASTRAK UK Ltd
+44 1592 655770
Hi Pete,
No, I don’t see any way to auto number. Many times, we go with our own custom serial number solution that takes care of the entire lifecycle. This gives us complete control over the naming and use. When I say control, I mean use in NetSuite Serial Number definition during procurement, purchase order, item receipt flows with validation logic during receiving. Recently, we did an implementation with Network MAC IDs as the key to the serial number. I think I should write a new article.
Can we load serialized inventory via CSV upload?
Ahmed,
Have you tried to upload an inventory adjustment or item receipt as a means to get serialized inventory constituted?
Marty