Setup Brother MFC-7460DN to Scan to Email Direct

This article is relevant if you are seeking to setup your Brother multi-function printer to email direct (no PC) scanned results.

General Setup Instructions

I decided to get a new Brother printer for the home office. ¬† I don’t believe this printer will be easy for the average consumer to setup. ¬†The price you pay for low cost ends up costing you in time.¬†Here is what I needed to do to get basic Scan to Email Direct working.

  1. Access Web Utility: I assume you know how to get to the Brother Web Page management utility and that you have successfully setup your printer on your network. ¬†I recommend hard coding an IP address for these kinds of devices. ¬†Generally, go to http://<your brother’s IP address> to get to the web management utility.
  2. Firmware Update: ¬†Download and install the latest firmware update from Brother. ¬†I had to do this twice as it appears the Scan to Email server firmware update may be separate from the general firmware update. ¬†My firmware level is now “L”.
  3. Setup SMTP/POP Settings:  Fortunately, I was able to use my home ISP settings that appear to not require SSL authentication support (such as Gmail). Get the information your ISP requires to connect to SMTP and POP and configure the settings under the Network Configuration, menu.  You may need to hunt around for the menu as I found the setup under and Advanced Setting area.  Here is a screenshot to help.
  4. Setup Address List: ¬†Go to Fax Settings, Address Book and enter email address information. ¬†This setup allows you to use the machine’s actual buttons on the left of the printer to quickly select the common email destinations and format types. ¬†See screenshot to help.
These steps will take care of most of what you need to do.  Once this in place, you can then learn how to use the machine buttons to scan and email.  Good luck!
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Marty Zigman

Holding all three official certifications, Marty is Southern California's NetSuite expert and leads a team of senior professionals at Prolecto Resources, Inc. He is a former Deloitte & Touche CPA and has held CTO roles. For over 25 years, Marty has produced leadership in ERP, CRM and eCommerce business systems. Contact Marty to set up a conversation.

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| Category: Infrastructure, Technical | 4 Comments


  1. Aaron
    Posted October 29, 2014 at 12:27 pm | Permalink

    Thanks for your post it was most helpful. However, I found it very hard to find the IFAX downloader so here is the direct link for anyone else who is looking:

  2. Posted October 29, 2014 at 1:00 pm | Permalink

    Thanks Aaron. We need all the help we can get to set this printer up.

  3. Chris
    Posted January 3, 2018 at 2:57 am | Permalink

    Hi Marty,

    I am still a user of the 7460DN (private usage), but I can’t configure the ‘one touch’ feature for email addresses.

    I have installed the right Firmware (Version L), but instead of the features shown on your screenshot, I have only 3 columns: Number, Name and Quality. And the printer did not accept an email address.

    Did I have to enable another parampeter/option?

    Thanks and best regards,

  4. Posted January 6, 2018 at 12:39 pm | Permalink

    Hi Chris,

    Not sure. I was able to get it via the screen shots so it is possible.


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